Procedure By-Law Review

Clerk's Department

Under the Municipal Act, 2001, as amended, Section 238 requires that every municipality and local board shall pass a procedure by-law for governing the calling, place and proceedings of meetings. The current City rules of order, known as the Procedure By-Law, was implemented in 2015.

On September 12, 2016, Council passed the following three motions:

  1. That staff be directed to amend the Procedure By-Law to create the position of Deputy Mayor.
  2. That Council choose to appoint a Deputy Mayor on an annual rotation beginning with the member with the highest number of votes at the last municipal election.
  3. That staff be directed to prepare a report outlining the potential roles and responsibilities of the Deputy Mayor.

On February 6, 2017, Council moved to form an Ad Hoc Committee to review the Procedural By-Law. The Ad Hoc Committee made a number of recommended revisions in consultation with staff that are summarized in a report to Sarnia City Council dated October 23, 2017.

Sarnia City Council considered proposed updates to the Procedure By-law at its meeting December 11, 2017.

Further recommendations made by the Ad Hoc Committee at their meeting on January 10, 2018 have been highlighted in yellow. Questions regarding this update can be directed to Dianne Gould-Brown, City Clerk at 519-332-0330, ext. 3258 or by e-mail to .

Written comments regarding this matter should be submitted to the City Clerk’s Department no later than 12:00 noon on Monday, January 29, 2018 and directed to the attention of the City Clerk, 2nd Floor, Sarnia City Hall, 255 North Christina Street, P.O. Box 3018, Sarnia, Ontario N7T 7N2, by e-mail to, or by facsimile to 519-332-3995.


Current Procedure By-Law (2015)

Proposed Draft Procedure By-law (Jan. 2018)